Pakistan International School Doha Qatar jobs 2024

Application can be submitted till Feb 26.

ByFarooq Last Updated 15 Sep 2024

Pakistan International School Doha Qatar is hiring staff and interested candidates can submit their CV till Feb 27, 2024.

Situations Vacant are as under:

1- Arabic Coordinator.
2- Arabic Language and Al-Tarbiyah Al-Islamiyah Teacher (Arab National only).
3- Admin. Officer.
4- Mandoob (PRO).
5- Admin. Assistant.
6. Personal Assistant.
7. Helper.

Interested candidates can submit their application latest by 27th February, 2024. To apply online Scan QR code with Mobile Camera or CLICK HERE.

Detail of the vacant positions

Admin Officer

Job Description:

As an Admin Officer, you will oversee and coordinate various administrative functions within the company.

Your role will involve managing office operations, implementing administrative policies and procedures, assisting with recruitment, and staff management, and maintaining accurate records.

Responsibilities:

Office Management:
Maintain a well-organized and efficient office environment.
Monitor and manage office supplies, equipment, and inventory.
Coordinate maintenance and repairs of office equipment and facilities.
Oversee the reception area and ensure professional and courteous reception services.
Administrative Support:
Provide administrative support to senior management and staff members.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare and distribute internal communications, memos, and reports.
Assist in the preparation of presentations, documents, and spreadsheets.
Handle sensitive and confidential information with integrity.
Documentation and Record-Keeping:
Develop and maintain efficient filing systems for both electronic and physical records.
Ensure accuracy, completeness, and security of company records.
Assist in the development and implementation of document control procedures.
Retrieve and compile data as needed for reports and analysis.
Vendor and Supplier Management:
Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services.
Evaluate vendor proposals and negotiate contracts.
Maintain positive relationships with vendors and address any issues or concerns.

Please Provide:
1. CV
2. Copy of valid QID
3. Copy of valid Passport
4. Last Educational Degree
5. Certificates of Professional Courses
6. Police Clearance Certificate
7. 2 reference letters
If the service is 5 years or more with the current employer, both reference letters from the
current employer. OR
If the service is less than 5 years with the current employer, one reference letter from the
current employer and one from the previous employer.

Personal Assistant

Job Description:

Requirements:

The P.A. to the Principal is responsible for providing high-level administrative support to the Principal
Pakistan International School. This position is foremost responsible for all aspects of the Principal’s
schedule, including organizing day-to-day meetings, events, and travel with consistent and acute attention to
detail.

This role will interact with students, faculty, and staff on behalf of the Principal and serve as a key
liaison between the Principal and various internal and external stakeholders, and will be entrusted with
handling highly sensitive and confidential information.

The P.A. to the Principal is a self-directed team player who takes initiative, anticipates needs, ensures consistent high quality work, and adapts to different
situations.

Key Accountabilities:

Schedule appointments for the Principal, ensuring optimal use of their time and prioritizing competing demands.
Create and compile detailed briefing materials for the Principal prior to meetings, including relevant facts, data, and background information.
Oversee the management of institutional VIP visitors, local and international government officials,
coordinating logistics and ensuring a seamless experience.
Establish and cultivate relationships with counterparts at other partner schools and other key partners and stakeholders, fostering collaboration and effective communication.

Key Activities:

Coordinate complex and dynamic schedules, managing multiple calendars and ensuring appointments are efficiently scheduled and conflicts are resolved.
Draft, proofread, and finalize memos, correspondence, and documents with attention to detail, accuracy, and overall quality.
Engage with stakeholders, including students, faculty, staff, and external partners, in a professional and courteous manner, conveying the Principal’s message and priorities.
Identify and develop systems to facilitate the smooth functioning of the Principal’s activities.
Help develop and sustain an effective support structure for integrated work relationships among senior leadership at PISQ and on the main campus.
Research and gather relevant information, synthesizing it into clear and concise briefing materials for the Principal.
Maintain confidentiality and exercise discretion and appropriate judgment in all matters related to the
Principal’s business.
Collaborate with various departments to collect and analyze data, ensuring accurate and timely responses to external requests.
Advise on proper protocol and etiquette for visiting dignitaries, arranging necessary arrangement,
transportation, and meetings.
Respond to email, texts, and phone calls outside normal business hours.
Interact with students, faculty, and staff on behalf of the Principal, providing information and addressing inquiries or concerns.
Prepare memos, correspondence, and documents for the Principal’s signature, ensuring accuracy and clarity.
Manage the Principal’s calendar, schedule appointments, answer phone calls, coordinate travel
arrangements, manage files, maintain and order office supplies and equipment, process mail, copy, schedule and plan meetings and process expense reports.
Other similar duties as assigned.

Please Provide:
1. CV
2. Copy of valid QID
3. Copy of valid Passport
4. Last Educational Degree
5. Certificates of Professional Courses
6. Police Clearance Certificate
7. 2 reference letters
If the service is 5 years or more with the current employer, both reference letters from the
current organization. OR
If the service is less than 5 years with the current employer, one reference letter from the
current employer and one from the previous organisation.

Admin Assistant

Job Description:

Duties & Responsibilities:
This position requires a proactive and organized individual who can provide administrative and office
support to the overall team to facilitate day-to-day operations smoothly and efficiently.

The successful candidate will understand and adhere to the Values, Mission and Vision of PISQ and provide
administrative and secretarial support.

The successful candidate will serve as a primary point of direct administrative contact and liaison with other
offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and
understanding of underlying operational issues to assist in administrative problem solving.

The successful candidate will provide support for associated activities that includes managing the
schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems/inquiries as appropriate.

The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule
and coordinate date and time, venue, attendance, agenda and facilities, take minutes/notes and provide
administrative support along with follow-up on matters arising from meetings.

The successful candidate will establish and maintain files / records for the Office; gather, enter, and/or
update data to maintain records, files and database, as appropriate in addition to being responsible for the
administration, security, confidentiality, and retention of office files.

The successful candidate will create, compose, and edit technical and/or administrative correspondence and
documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and
other written correspondence and screen / evaluate incoming and outgoing correspondence and prepare
response as appropriate.

The successful candidate will assist in the coordination, control, and completion of special projects; prepare
presentations, supervise and guide other administrative assistants and perform assigned tasks specific to the
respective Business Unit.

The successful candidate will serve as an integral component in staff, faculty and student activities as
directed by the line manager.

The incumbent will enhance professional growth and development through participation in educational
programs, current literature, in-service meetings and workshops.

Coordinator

Job Description:
Overview:

We are seeking a dedicated and experienced individual to fill the role of Coordinator for Compulsory
Subjects.

This position will primarily focus on overseeing the teaching and learning of (Arabic Language,
Al-Tarbiyah Al-Islamiyah and Qatar History) in accordance with the regulations set forth by the Ministry of
Education of Qatar.

The ideal candidate will possess a strong background in these subjects along with
exceptional organizational and leadership skills.

Responsibilities:
1. Curriculum Development:
Collaborate with subject teachers to develop comprehensive and engaging curriculum plans aligned
with the guidelines provided by the Ministry of Education of Qatar.
2. Record Keeping:
Maintain accurate records of all activities received from the Ministry of Education and ensure their
implementation in the school. Keep records in both English and Arabic languages.
3. Instructional Leadership:
Provide guidance and support to teachers in implementing effective teaching strategies and
methodologies.
4. Assessment and Evaluation:
Establish assessment criteria and procedures to evaluate student progress and achievement in
alignment with curriculum goals.
5. Professional Development:
Facilitate workshops and training sessions for teachers to enhance their pedagogical skills and
subject knowledge.
6. Communication and Collaboration:
Foster open communication and collaboration among teachers, students, parents, and other
stakeholders to support academic success.
7. Compliance and Reporting:
Ensure compliance with educational regulations and standards set by the Ministry of Education and
school administration. Prepare reports as required by both entities.

Arabic Teacher

Job Description:
Overview:

We are seeking a qualified and passionate individual to join our team as an Arabic Language
and Al-Tarbiyah Al-Islamiyah Teacher for students in Class 10 and above.

This position requires expertise in teaching Arabic language and Islamic studies, aligned with the
curriculum provided by the Ministry of Education.

The ideal candidate will be an Arabic national with a strong commitment to fostering a positive and engaging learning environment.

Mandoob

Job Description:

The PRO official will have a prominent role in building strong relationships with main
governmental bodies while acting as ambassador for the company.

The PRO Official will ensure successful implementation of PR functions and work closely with different parties to develop the company public presence.

Key Responsibilities:

Process, submits and follow up all the company official relations/ transactions with the
government sectors.
Submitting all renewals of visas & labor work permit cards with labor office as well as the
immigration department.
Processing all renewals of driving license & labor health cards with traffic office as well as
the health department.
Renewals of official documents of the company (i.e. trade license, chamber of commerce,
CR, traffic department, municipality, customs clearance etc.);
To liaise with authorities to ensure Company compliance to local laws and regulations.
To process local amendments in coordination with the authorities.
To deal with government authorities in relation to the buying, selling or leasing of
land/property.
To process trade license renewals.
To keep updated on labour related changes in relation to visa processing.
Supporting any legal issues in Company registrations Liaise with all government institution with regards fines, penalties or any inquiry;

Requirements

Working knowledge of Qatar labour regulations and governmental for authorities
Strong problem solving skills
Ability to multi-task and prioritize
Ability to build strong relationships
Excellent communication and writing skills both in Arabic and English
– Extensive experience in Public Relations/Communications
– Eye to details and acute organization skills

Please Provide:
1. CV
2. Copy of valid QID
3. Copy of valid Passport
4. Last Educational Degree
5. Certificates of Professional Courses
6. Police Clearance Certificate
7. 2 reference letters
If the service is 5 years or more with the current employer, both reference letters
from the current employer. OR
If the service is less than 5 years with the current employer, one reference letter
from the current employer and one from the previous employer.

Helper

Job Description:

To assist and help the school management as, when and where required for the smooth running of day-to-
day matters of the school.

To carry out duties assigned by the management with dedication, commitment and honesty.